Salon & Spa Business OS

The complete business operating system for salons, spas, and beauty professionals. Manage appointments, track clients, monitor finances, and run daily operations in one organized Notion workspace.

CORE DATABASES (6):

📋 CLIENTS DATABASE

Track contact information, email, phone, birthday/anniversaries, preferred staff, visit history, and lifetime spending. Includes automatic status classification (Active/At Risk/Inactive based on visit frequency) and complete appointment history tracking.

📅 APPOINTMENTS DATABASE

Complete booking management with date/time scheduling, status workflow (Scheduled, Confirmed, Completed, No-show, Cancelled), payment tracking (Unpaid, Paid-Cash, Paid-Online), tip recording, and notes. Automatically calculates revenue (only from completed appointments), labor costs based on duration and staff hourly rate, and item costs.

👥 STAFF DATABASE

Manage your team with role assignment (Stylist, Colorist, Nail, Massage, Reception, Manager), hourly rates, shift scheduling (Morning, Mid, Evening, Split), work days tracking, leave management with balance, qualified services, and performance metrics including weekly revenue and hours worked calculations.

💇 SERVICES DATABASE

Complete service catalog with pricing, duration, category tags (Hair, Nails, Skin, Massage, Package, Retail), standard item costs, qualified staff assignments, and performance analytics showing 30-day booking counts, monthly sales, and trend indicators.

🧴 INVENTORY DATABASE

Stock management with current quantities, reorder points, automatic stock status alerts (when inventory falls below reorder point), expiration date tracking, last restock dates, unit costs, retail pricing, and automatic profit margin calculations.

📊 MONTHLY REPORTS DATABASE

Financial aggregation by month with revenue targets, automatic rollup of monthly sales (completed appointments only), total item costs, total labor costs, daily average calculations, performance vs target percentages, and visual heatmaps for cost analysis.

BONUS CONTENT:

✉️ 24 Email Templates - Pre-written professional templates for: new client welcomes, appointment confirmations, reminders, thank-yous, birthday wishes, re-engagement campaigns, referral requests, seasonal promotions, new service announcements, product launches, package deals, VIP programs, schedule changes, price updates, holiday hours, policy updates, service apologies, complaint follow-ups, charity events, review requests, staff schedules, team meetings, policy announcements, and performance recognition.

📖 Getting Started Guide - Comprehensive guide covering 3-step setup process, database property explanations, daily/weekly/monthly workflows, calculation logic, tips and best practices, troubleshooting, and FAQ.

✅ Operational Checklists - Morning prep, pre-appointment protocol, new client consultations, between-appointment sanitation, late/no-show handling, end-of-day review, daily deep cleaning, weekly rotation tasks, safety protocols, allergy screening, first aid kit maintenance, product safety, and compliance tracking.

📈 Pre-Built Views - Today's appointments, weekly schedule, monthly overview, action items (unpaid appointments, low stock alerts, client birthdays), monthly performance cards, cost heatmaps, 12-month revenue trends, service performance rankings, and staff revenue comparisons.

IDEAL FOR: Hair salons, nail salons, spas, massage studios, estheticians, beauty professionals, and wellness centers (1-10 staff).