Photography Business OS

PHOTOGRAPHY BUSINESS OS - Complete Business Operating System for Notion

Stop juggling multiple tools and paying monthly subscriptions. Photography Hub gives you everything you need to run your photography business professionally in one Notion workspace.

WHAT'S INCLUDED:

10 Connected Databases:

• Clients - Full CRM with pipeline stages (Lead → Qualified → Booked → Active → Dormant → Lost), source tracking, automated LTV and balance calculations

• Shoots - Production workflow from planning to delivery with status tracking, SLA flags, and automated revenue rollups

• Tasks - Complete task management with assignment, priority levels, effort tracking, and progress percentages

• Transactions - Invoice tracking with automatic aging analysis, days outstanding, and payment status

• Month Reports - Automated revenue calendar showing monthly earnings and shoot-wise breakdowns

• Calendar/Events - Shoot scheduling with event types and timeline integration

• People - Team management for crew coordination and task assignment

• Gear - Equipment tracking with utilization metrics, purchase dates, and assignment tracking

• Locations - Location library with type categories, usage analytics, and scouting notes

• Assets/Docs - Document repository for contracts, pricing sheets, brand assets, and guides

KEY FEATURES:

Automated Financial Intelligence

• Client lifetime value calculated automatically

• Outstanding balance tracking across all invoices

• Aging analysis (days outstanding) for receivables

• Monthly revenue summaries with visual calendars

• Shoot profitability tracking

Complete Workflow Management

• Visual client pipeline with health indicators

• 8-stage shoot production workflow

• Automatic task generation potential

• SLA monitoring with overdue flags

• Delivery deadline tracking

• Team workload distribution

Smart Connections

• Every database connects logically - create a shoot and it auto-links to client, generates calendar events, connects to invoices

• Dual relations maintain data integrity

• 20+ advanced formulas for automated calculations

• Visual status cards and formatted displays

Operational Excellence

• Pre-shoot planning checklist (14 items)

• Crisis management protocols (equipment failure, data loss)

• Emergency contacts section

• Complete setup guide with demo data

• Troubleshooting documentation

WHY CHOOSE THIS OVER SUBSCRIPTION SOFTWARE:

• One-time purchase vs hundreds of dollars per year in subscriptions

• Full customization - add fields, modify workflows, create your own views

• Works offline via Notion mobile app

• No vendor lock-in - your data stays in Notion forever

• Integrates with your existing Notion workspace

TECHNICAL SPECS:

• Built with Notion Formula 2.0

• Enterprise-grade relational architecture

• Proper database normalization

• Scalable to 100+ clients and 200+ shoots annually

• Mobile-optimized for on-site updates

WHAT YOU GET:

• Complete template (duplicate to your Notion workspace)

• 25 demo clients/shoots for learning the system

• Setup & instructions guide

• Formula documentation

• Structured demo data removal guide

PERFECT FOR:

• Solo photographers building their business

• Established photographers tired of subscription fees

• Small photography studios (2-5 people)

• Anyone managing 10+ clients per year

REQUIREMENTS:

• Notion account (free or paid)

• Basic Notion knowledge helpful but not required

No recurring fees. No limits. Lifetime access. Start managing your photography business like a pro.